GET ANNUAL MEMBERSHIP

ONLY

£42.50

PER
YEAR

SIGN UP NOW

What our members say

“As a livery yard owner, the support from the EEA has been invaluable in the employment of our staff and the efficient running of the business.”

Day Dressage

EEA Member

“We decided we were going to do things differently, I just wasn't always sure how to do it! The EEA has all the solutions to employing staff legally.”

D & L Performance Horses

EEA Member

GET ANNUAL MEMBERSHIP

ONLY

£42.50

PER
YEAR

SIGN UP NOW

Watch Our Video

The Equestrian Employers Association (EEA) is the organisation for you if you employ staff in the equestrian industry.

Coranivirus advice for Equestrian Employers

#COVID - 19: GUIDANCE FOR EMPLOYERS

Page updated on 12th November

With the rapidly changing nature of the COVID-19 outbreak, information and advice from Government can change quickly. For all the latest Government information on COVID-19 and the measures the Government, and Devolved Governments, are taking, please visit the UK Government website, the Scottish Government website, the Welsh Government website or the Northern Irish Government website.

The information below is kept under continuous review and is updated often, please be sure to check the COVID-19: guidance for employers and businesses from the Government for the latest updates.


On this page is the following information: 

Covid-19 Winter Plan
Lockdown #2
Working safely
Advice for employers
Self employed support
Cash flow issues and furlough
Livery yard owners and managers
Riding and caring for horses
Your mental health


COVID-19 WINTER PLAN

On 2nd December the lockdown restrictions will be lifted in England at 00.01. 

While England will revert to a three tier system of restrictions, organised sport and associated activity will be permitted in all areas, subject to adhering to COVID secure measures.

The ‘rule of six’ will continue to apply and the level of restrictions, including where and when people can mix, will be determined by which tier you’re in. 

Check your tier here 

In all tiers, all equestrian facilities, yards and centres can open for lessons, hire and competitions. Horse owners and guardians can travel to care and exercise horses without restriction including travelling horses away from the yard for exercise, training/lessons, hire or competition. Hacking on a social basis should only be done within the rule of six. Where possible, travel into and out of tier three should be avoided.

In all tiers, coaches and equestrian practitioners can continue to operate within COVID protocols and risk assessments for the provision of a safe workplace. Travel is permitted between tiers but please observe the requirements of the tier you live in. 


The Tiers - discover what each tier means for you: 

Tier 1 
Tier 2
Tier 3 

 

Lockdown #2

On 31st October, the Government announced that England would go into a second lockdown from Thursday 5th November and remain in place until Wednesday 2nd December. 

*Information provided on 12/11/2020. This is from the guidance provide by British Equestrian

Livery yards and riding centres

We received an update late on Thursday from Defra and DCMS via the British Horse Council and British Horse Society following our combined request for clarification on the recent legislation concerning the National Restrictions now in force across England and how they impact on the training in the equestrian community.

 The Defra Animal Welfare Team has now confirmed the following:

The key points are: 

  • Riding centres/schools cannot reopen to deliver lessons unless these form part of the core curriculum of formal education or professional/work-related training/development. This includes 1-1 training sessions. 
  • Employees of the riding centre may continue to visit the premises to maintain the property, and care for the animals located there, including to exercise them.  
  • You can continue to attend a riding centre/school to care and exercise a horse where you are the owner, loaner or carer of that horse.
  • You may continue to exercise, including riding, a horse you own or care for in a public outdoor place as part of outdoor recreation. This can be within your same household or support bubble, or in a 1-1 meeting with one other person you don't live with.  
  • You are permitted to leave your home to care or exercise an animal or horse where they are not kept at home.
  • You can leave home to seek advice about the health or welfare of your horse including veterinary, farriery, dentistry and physiotherapy treatments
  • Farriery, veterinary and physiotherapy treatments can continue.
  • When visiting a livery yard or stables you should avoid unnecessary social contact and gathering with people who you do not live with.

We would advise any facility to work with their local authority and insurance providers to operate within the best interests for their businesses.

We would advise any facility to work with their local authority and insurance providers to operate within the best interests for their businesses.

Can my employees still come to work?

Yes. Grooms can go to work as they are not able to 'work from home'. Freelancers can continue to operate and provide services, as they also can not work from home. 

All staff should adhere to strict social distancing measures and enhanced biosecurity guidelines.

can i furlough my staff

The Coronavirus Job Retention Scheme has been extended until March 2021, with employees receiving 80% of their current salary for hours not worked. All employers are able to access the scheme as long as they have a PAYE scheme in operation from 30th October 2020.

Employees will receive 80% of their current salary for hours not worked, up to a maximum of £2,500.

Employers can operate either a flexible furlough (whereby the employee works reduced hours and is furloughed for hours not worked) or a full furlough (whereby the employee does not work throughout the furlough period).

The employer will be asked to cover National Insurance and employer pension contributions. The Job Support Scheme, which was scheduled to come in on Sunday 1st November, has now been postponed until the extended job retention scheme ends.

Can i still teach?

Yes, but there are restrictions. 

  • You can give lessons on a ONE-TO-ONE basis, to a group that constitutes the same social bubble or as part of a formal training and education. Formal training comprises courses such as the CIEC, BHS, BTEC etc. Education could include where a school regularly books a riding as part of their curriculum.
  • The external hire of equestrian facilities is not permitted under the legislation so you may not travel to a venue and pay to ride on the premises (arenas, farm tracks, gallops, jumps, cross country schooling, etc.). Venues which normally offer this service should suspend hire for the duration of the lockdown.

I own a livery yard - how will this affect me?

See above, you can remain open.  

We would advise that as per lockdown #1 you have a staggered rota for clients with time slots and that you tighten all bio security on the yard.

Ensure that face coverings are worn in communal areas such as tack rooms, that hands are washed and sanitised on a regular basis and sharing equipment is minimal.

Can i or my clients ride?

Yes, Outdoor exercise (individual or with members of their household (own or linked), or one other person who is not a member of their household) is permitted in a public outdoor place.

This should be done for exercise purposes only (horse welfare) and ideally start and end at the yard where the horse is kept.

We would advise taking extra measures to ensure this remains as safe as possible.

Hacking is allowed. 

Are competitions and organised training permitted?

No, All competition and organised training has been suspended by British Equestrian.

Scotland 

In addition to the five-tier system introduced last week by the Scottish First Minister, sportscotland and horsescotland have released further guidance around travel restrictions. The overall message is that you should avoid travel to other areas, regardless of their level, unless this is deemed to be essential.

For exercise/sport, there are exemptions; however, these are very limited:

  • You may travel freely for exercise within your own Local Authority area.
  • Level 0, 1, or 2 areas – you should minimise unnecessary journeys between areas in different levels and avoid any unnecessary travel to places in Level 3 or Level 4 areas.
  • Level 3 – you are permitted to travel approximately five miles outside of your own Local Authority area for exercise, but you should not go into a Level 4 area.
  • Level 4 – you are not permitted to drive outside of your Local Authority area for exercise, but are permitted to cross boundaries to exercise– for example, a circular riding, walking or cycling route.

Anyone organising events for under-18s may continue to do so across Levels 0–3. Under-18s may travel freely for exercise at Levels 0–3, but should not travel in or out of a Level 4 area. Parents/carers may drive and accompany under-18s to their activity, but should not participate.

These restrictions mean that equestrians in Level 3 areas will now not be allowed to travel outside of their local authority area beyond a five mile radius for training and competitions. Likewise, those residing in Level 0–2 areas should not travel into Level 3 area for training and competitions.

For further information please visit HorseScotland

Wales 

The First Minister in Wales recently announced a number of national restrictions that will be in place for the two-week period after the current firebreak has concluded, in order to consolidate the impact of the lockdown.

From Monday 9 November, the following measures will apply:

  • Two households will be able to join together to form a bubble or extended household. Only this group will be able to meet inside people’s homes
  • There will be new arrangements to meet indoors in other settings:
    • Up to 15 people will be able to meet to take part in indoor activities
    • Up to 30 people will be able to participate in outdoor activities
  • All business venues that have been closed since 23 October will be able to open again

There will be no travel restrictions inside Wales, but travel will not be permitted outside Wales without a reasonable excuse during the lockdown in England. Those who live in England and travel to Wales for work will be permitted to do so as a reasonable excuse. A 'restricted list of essential purposes' will be introduced, which will allow people to travel between the countries.

USEFUL LINKS

GOV.WALES – new COVID measures from 09.11.20

GOV.WALES – FAQs for measures from 09.11.20


 

Coronavirus Staff policy 

What would you do if a member of your staff announced that they had been at a party last weekend and ignored the rules on social distancing/face coverings; and subsequently a positive Covid-19 case had been reported from the other party attendees? 

By having your own Coronavirus Staff Policy, you will take control of the rules and procedures for your staff surrounding the Pandemic. 


Download 

Create your own Coronavirus Staff Policy with this template. 

 

 

Working safely 

Coronavirus is with us for sometime and it is important that you provide a safe working environment for your team. 

Here some of your questions will be answered and also advice if you are coming out of a local lockdown. 

work safely

You must consider how operating your business can be done safely to protect your staff, yourself, your clients and your family if they also live on site. 

It is YOUR responsibility to ensure that the workplace is safe. If your workers feel that the yard has not taken steps to be coronavirus safe, they have a right to not work until the correct measures are put in place. 

  Read the Governments advice on working safely during coronavirus if outdoors

You may have made no changes at all during the first lockdown, as in it has been business as usual, however these following steps are still relevant: 

Adhere to the Government's rules on social distancing and washing hands. 

Stagger staff lunch breaks and where possible provide an outside rest area. Communicate to clients that all communal areas are for employees only. 

Consider ways to make the toilet facilities as safe as possible with strict biosecurity measures in place. 

Everyone needs to assess and manage the risks of COVID-19. As an employer, you also have a legal responsibility to protect workers and others from risk to their health and safety. This means you need to think about the risks they face and do everything reasonably practicable to minimise them, recognising you cannot completely eliminate the risk of COVID-19.

A risk assessment is not about creating huge amounts of paperwork, but rather about identifying sensible measures to control the risks in your workplace. Your risk assessment will help you decide whether you have done everything you need to. 

Use the EEA Risk Assessment Creator to write yours and read more about risk assessments to learn why they are important.

The BHS have also given some helpful advice on writing risk assessments.

Arrange a meeting with your staff to allow them to voice any concerns they may have on either the restrictions of a lockdown being lifted, and/or additional individuals attending the yard. 

Yard equipment really must if possible not be shared. If it is eg. wheelbarrows, ensure that it is disinfected after person 1 use. At the end of each working day, a thorough clean of all equipment, communal areas and door handles and locks should happen. 

Insist the clients use their own grooming kits and each worker has their own grooming kit which is not shared - this especially important for freelancers. 

Write a yard protocol on biosecurity and social distancing and communicate this to employees, clients and anyone visiting your yard. 

When tack is being used by more than one person, it must be cleaned after use by person 1 using an appropriate disinfectant (either in the water, wipe or spray) before saddle soaping.  

Consider clients not entering the tack room and instead staff placing the equipment outside the stable ahead of their allocated time slot. Staff should wash their hands before and after touching the tack. 

To reduce the number of people on yard at any one time, create allocated time slots for clients and maintain segregation of workers. 

Complete the ABRS Certificated E-Learning Course on Safe Working Practices whilst Exiting Lockdown

The online course is designed for equestrian centre owners and their staff to ensure that they are fully prepared and feel confident in the transition phase and takes just 15 minutes to complete and is free - just email office@abrs-info.org  including the name and email address of each participant to take part. 



Is sharing equipment safe

No - you must adhere at all times to the same levels of handwashing and biosecurity as at the peak of the virus. 

First aid Considerations

It is important to consider how to support and protect first aiders with the current risks associated to COVID-19. 

Medi- K have recommended visiting the resuscitation guidance for first aiders and from the Health and Safety Executive (HSE).  

 

Advice for employers

80% wage cover - furlough

The Coronavirus Job Retention Scheme has been extended until March 2021.

All employers are able to access the scheme as long as they have a PAYE scheme in operation from 30th October 2020.

Employees will receive 80% of their current salary for hours not worked, up to a maximum of £2,500.

Employers can operate either a flexible furlough (whereby the employee works reduced hours and is furloughed for hours not worked) or a full furlough (whereby the employee does not work throughout the furlough period).

The employer will be asked to cover National Insurance and employer pension contributions. 

The furlough bonus scheme (£1k per employee in January 2021) has been paused. 

Carrying over annual leave

The Working Time Regulations have been amended to allow for carry-over of annual leave that has not been taken due to COVID-19.

This rule only applies to the 4 weeks of statutory annual leave (or the worker’s pro-rata entitlement) that is derived from the EU Working Time Directive. It does not apply to the additional 1.6 weeks’ statutory leave that workers are entitled to under domestic law, or any additional leave they may be entitled to in accordance with their contracts.

These 4 weeks of leave can only be carried-over where it was ‘not reasonably practicable’ for a worker to take some or all of this leave in the leave year in which it is due, because of the ‘effects’ of COVID-19. We are told that these ‘effects’ include effects on the worker, the employer or the wider economy or society.

No guidance has been provided as to what is “not reasonably practicable”. This is likely to be fact-sensitive for each worker. Presumably the ability to take leave must be genuinely and significantly affected by COVID-19.

Such carried-over leave may be taken in the 2 leave years immediately following the leave year in which it was due. Should the worker’s employment be terminated before they take this carried-forward leave they can receive a payment in lieu for it.

Taking annual leave during furlough

Can I insist that my furloughed staff take their Annual Leave before returning back to work? And is it correct I must pay them 100% for this time off?

Employers may insist on employees taking leave, but they must give twice as much notice as the leave being taken. During this time, holiday pay must be normal pay – not the 80% furloughed pay. 

Reducing employees hours

Can I significantly reduce the hours of my employees?

Furlough is all or nothing, you can not furlough staff and then ask them to work a few hours or volunteer. If reduced hours are wanted then short time working is the way forward.  

WHAT IS SHORT TIME-WORKING?
This is where an employer reduces the hours the employee is required to work by reducing the number of working days and/or hours the employee works in a day. The employee’s wages are reduced accordingly.

CAN EMPLOYERS IMPOSE SHORT-TIME WORKING
Employers can only impose short-time working where there is a contractual right to do so, for example, in the contract of employment, a collective agreement, or possibly through custom and practice. Flexibility as to how hours are reduced, how long the arrangements can last, who is selected, and so on, may depend on how the contractual provisions are drafted.

WHAT HAPPENS IF IT IS NOT IN THE CONTRACT OR THERE HASN'T BEEN A CONTRACT ISSUED 
The employer should present its proposal to the relevant employees, or their representatives, explaining why it considers that short-time working is necessary with a view to seeking their consent. Many redundancy policies will provide for the employer to consider short-time working before carrying out any compulsory redundancies and this may help in getting employee buy in.

WHAT HAPPENS IF MY EMPLOYEE REFUSES
If the employee refuses, the employer will have to consider alternatives. These may include compulsory redundancy (although this will only apply if there is a reduced requirement for people to carry out the work for which the employee(s) is/were hired), putting the employee on furlough, or dismissal on the grounds of some other substantial reason. This is a complex area, however, and so further advice should be sought.

HOW SHOULD AN EMPLOYER IMPLEMENT SHORT-TIME WORKING
Even when an employer has the right to impose short-time working, if it is not exercised regularly, the situation should be handled sensitively. As employee pay will be reduced, it is sensible to communicate with the workforce and explain the company’s thinking behind the reduction in hours, to encourage employees to be “on side”. If the reduction is to reduce or avoid redundancies, employees are likely to be more amenable to short-time working.

WHAT IF AN EMPLOYER IMPOSES SHORT-TIME WORKING UNILATERALLY
In these circumstances, the employees could bring a number of claims. These could include claims for unlawful deduction from wages, unfair dismissal, breach of contract, redundancy payments (see below) and protective awards. This is a high-risk approach. Be guided by your knowledge of your own workforce in gauging how they might react.

HOW SHOULD EMPLOYERS SELECT EMPLOYEES FOR SHORT-TERM WORKING
If a whole section of the workforce will be affected, selection will be straightforward. If the short-time working pattern requires that you select particular employees, care should be taken to avoid any discriminatory or unfair selection process.

ARE EMPLOYEES ENTITLED TO BE PAID DURING SHORT-TIME WORKING
Yes they are working on amended hours, they will be paid at the pro rata rate. Discuss this further with your accountant or payroll provider. 

WHAT STEPS SHOULD EMPLOYERS TAKE
Check you have a contractual right to impose short-time working?
Work out proposed new working patterns and selection criteria
Beware of inadvertently triggering redundancy payments
Communicate constructively with employees
Use the correct letter template to give to your employee(s)


Compulsory short term working template

Use this version if there is a contractual right to put the employee on short-term working. If you have used the EEA Contract Creator then this is for you, as our version provides you with the right. 


Short term working template

Use this version if there is not a contractual right to put the employee on short-term working. (you have not issued a written statement of terms of employment/written contract or have a version which does not have this clause)

 

Terminating staff contracts at end of furlough

At the end of the furlough scheme I have decided that I do not need as many staff to return. Do I simply give them notice as per in their contract? (if less than 2 years’ service)

Yes if less than 2 years service. Ensure that you issue the notice letter whilst the employee is still on furlough and not at the end. 

If more than 2 years’ service, on what grounds am I making them redundant ? 

The requirement for work of this particular kind has ceased or diminished. Use the EEA guidance on redundancy. 

Reducing the hours in the contract

If I wish for my employee to return back to work but on reduced hours – do I need to supply them with a new contract? And what happens if they refuse to accept these new terms?  Victoria Von Wachter from 5 Essex Court advises: 

Yes you will need to supply a new contract of employment to your employee – and you must gain their agreement. 

The general rule is ‘no variation without consideration’  - consideration usually being  money – a sweetener. If they refuse, you can either make them  redundant or dismiss for ‘some other substantial reason’ – business efficiency. 

MORAL OBLIGATIONS

All employers have a duty of care to ensure that the place of work is safe. This includes providing tissues, adequate antibacterial hand wash and hand sanitiser and insisting on regular hand washing.

Also to ensure that high risk individuals, such as those with any underlying medial conditions or pregnant ladies are given priority.

If you are unaware of the symptoms of Coronavirus (COVID-19), the NHS has a comprehensive guide. If you, or a member of your team, are feeling unwell, please call 111 for advice (do not visit your local GP). The NHS have issued guidelines for self-isolating.

Legal obligations regarding sick pay

For businesses with fewer than 250 employees, the Government have announced that they will fund SSP for two weeks of employees and it can be paid immediately (ie no waiting days). 

Sick pay can be paid also to those that are self isolating. 

If an employee refuses to work, can i make them

Working from home is impossible with horses, and they still need to be cared for. If the employee suspects that they have been infected then they must  be tested and isolated. 

If they have merely come into contact with someone who is infected then, again they must be tested. Employees cannot stay at home, just because they feel like it.

My staff live on site

If your team all live onsite and are not in contact with anyone else then they are in a low risk category.

This risk significantly increases when people visit the yard, such as an owner, client, farrier, vet, or the team go off site.

To minimise the risk nominate one person to shop for everyone and ensure they adhere to all of the recommended biosecurity measures, or arrange for online shopping to be dropped off.

Ensure that thorough cleaning takes place in communal areas such as shared kitchens and bathrooms and that where possible social distancing is still adhered too.

Legally you can not prevent anyone from seeing their friends and family during this time, but ask employees to be mindful and ensure that anyone they are visiting is also adhering to strict biosecurity measures and self isolating where required.

My employee needs to self isolate

If I have an employee that refuses to return to work because they have a parent or family membership shielding in their house they live in, can I terminate their contract of employment?

If the employee works as part of a larger team then they must self isolate as per Government recommendations (7 days for direct contact, 14 days for indirect contact).

If your employee is the primary carer for the horses then as long as they are showing no symptoms they are allowed to work, but limit any outside contact from liveries / clients etc – essentially self isolating them with your horses. Ensure that all biosecurity measures are in place and that any supplies such as shopping / horse feed is dropped off to the yard and left by a nominated person to avoid any direct contact.

By terminating the contract of employment you risk creating a claim for automatically unfair dismissal if you terminate because someone in this situation is refusing to attend work. 

If an employee is self-isolating, do I still have to pay them their full salary? 
Depends on what is in the contract – if there is a sick pay scheme then pay accordingly to that. Otherwise SSP is payable under the new SSP Regs for coronavirus.

Employees that are on a benefit (Working Tax Credit, Income Support etc.) will be eligible for a £500 Government grant if they have to self isolate. 

 


SELF EMPLOYED 


This support is available for those who are registered as self employed with HMRC and have submitted 2019 accounts.

Income tax payments due in July can be deferred to the end of Jan 2021 and is also possible to be paid via 'Time to Pay' across 2021 with no interest added. 

 

The employment status of grooms is critical in determining what government support is available at this challenging time.

If one has been told by an employer that they are ‘self-employed’, yet have not registered themselves as such with HMRC, sadly that individual will not be eligible for this self employed package  NOR government support for the employed that are not required or unable to work i.e furlough.

We recommend applying for Universal Credit in this circumstance.

The details 

The government have announced an extension to the Self-Employment Income Support Scheme across the UK. Two further grants have been made available, each covering a three-month period – 1 November 2020 to 31 January 2021, and 1 February to 31 April 2021.

Subject to meeting eligibility criteria, applicants will receive a single taxable grant worth 80% of the average profits they would make over a three-month period, up to a total of £7,500, paid directly into their bank accounts.

To be eligible for the grant extension, you must:

  • have previously been eligible for the Self-Employment Income Support Scheme – although did not necessarily claimed previous grants
  • declare that you intend to keep trading
  • are currently actively trading but have been impacted by reduced demand due to COVID-19, or were previously trading but are currently unable to do so due to the virus.

The online service for claiming the next grant will be available from 30 November. Further details are available here.

 

How do I access it

  • HMRC have created an online tool to find out if you’re eligible to make a claim through the self-employed income support scheme.
    You’ll need your Self Assessment Unique Taxpayer Reference (UTR) number and your National Insurance number. Check if you are eligible: https://bit.ly/2WyBKsi
  • If eligible, HMRC will contact you with an online form, they pay the grant straight to your bank account.

I am employed and self employed

I am registered both employed and self-employed, which Government support applies to me?

This scheme is only open to those who make a majority of their income from self-employment.

Do i have to be registered with the HMRC

Yes you do.

If you are not registered as self employed with HMRC then you do not qualify for this support. We recommend that you look at applying for Universal Credit.

I have told My groom that they are self employed

You can’t tell someone they are self employed. This is illegal and false employment.

To self-employed they will be registered with HMRC, submit their own tax return, set their own hours, work for more than one person and issue you with an invoice for any work carried out.

If you have told them that they are self employed and they have not registered with HMRC unfortunately they will only qualify for Universal Credit and not be eligible for the self employed package or employed support (furloughing) from the government.

SPORT WALES SPORT FREELANCER FUND

Sport Wales has announced the launch of a fund designed to help freelancers in the field of sport and physical activity to recoup some of the financial losses they have suffered as a result of COVID-19.

The fund is open to applications from freelancers in Wales who have worked directly with participants – such as coaches – since before March 2020, and who have lost out on income due to the pandemic.

Subject to meeting eligibility requirements, they’ll receive £1,500 to recuperate their loss in earnings.

Applications open at 12pm on Thursday 26 November and close at 5pm on Wednesday 9 December. Further details are available here.


 


Cash Flow Issues

At this time cash flow is crucial to keeping your business alive. The Government has put in place a variety of schemes to support you. 

  The BEF have had confirmation from the Sport and Recreation Alliance that riding schools, livery yards and competition centres fall under the umbrella of those businesses considered to be ‘for assembly and leisure’ – provided they are normally open to the public – and as such are eligible for the help currently on offer from the Government.

TIER 2 GRANTS

On the 22nd October the Chancellor announced that he was introducing new grants for businesses impacted by Tier 2 restrictions, even if they aren’t legally closed. Funding is available for every business in hospitality, leisure & accommodation - a grant worth up to £2,100 every month Tier2 restrictions apply. 

The Sport and Recreation Alliance have informed us that " if equestrian centres are able to demonstrate that they are adversely impacted by the Tier 2 restrictions then they should be eligible".

  Read more about the Business Grants here and read the fact sheet here

 

The bounce back loans

Small businesses will benefit from a new fast-track finance scheme providing loans with a 100% government-backed guarantee for lenders. 

  • businesses will be able to borrow between £2,000 and £50,000 and access the cash within days
  • loans will be interest free for the first 12 months, and businesses can apply online through a short and simple form
  Read more regarding the Bounce Back Loans

CASH GRANTS 

In England
The Retail and Hospitality Grant Scheme provides businesses in the retail, hospitality and leisure sectors with a cash grant of up to £25,000 per property.

  • For businesses in these sectors with a rateable value of under £15,000, they will receive a taxable grant of £10,000.
  • For businesses in these sectors with a rateable value of between £15,001 and £51,000, they will receive a taxable grant of £25,000.

Businesses based in England, in the retail, hospitality and/or leisure sector are eligible. 

For those eligible for Small Business Rate Relief
The Government is providing additional funding for Local Authorities to support small businesses that already pay little or no business rates because of small business rate relief (SBRR), rural rate relief (RRR) and tapered relief. This will provide a one-off grant of £10,000 to eligible businesses to help meet their ongoing business costs.

  Read more about the Small Business Grant Funding

The BEF have had confirmation from the Sport and Recreation Alliance that riding schools, livery yards and competition centres fall under the umbrella of those businesses considered to be ‘for assembly and leisure’ – provided they are normally open to the public – and as such are eligible for the help currently on offer from the Government:

You do not need to take any action, if you are eligible for the grant you will be contacted by your local authority. If you are unsure who your local authority is, you can check via the Governments Find your local council tool. 

  Read the Small Business Grant Fund and Retail, Hospitality and Leisure Grant Fund Guidance

In Scotland
Retail, hospitality and leisure businesses with a rateable value between £18,000 and up to and including £51,000 will be able to apply for a one-off grant of £25,000. A one-off grant of £10,000 will also be available to small businesses who get Small Business Bonus Scheme Relief Rural Relief.  

In Wales

  • £25,000 grant for retail, leisure and hospitality businesses with a rateable value of between £12,001 and £51,000
  • Small firms eligible for Small Business Rates relief with a rateable value of £12,000 or less will receive a £10,000 grant.
  • You can find additional details on the Business Wales website

Business rates 

A business rates holiday for retail, hospitality and leisure businesses in England has been introduced for the 2020 to 2021 tax year. Businesses that received the retail discount in the 2019 to 2020 tax year will be rebilled by their local authority as soon as possible.

You are eligible for the business rates holiday if your business is based in England and your business is in the retail, hospitality and/or leisure sector. 

This will apply to your next council tax bill in April 2020 and you do not need to take any action. However, local authorities may have to reissue your bill automatically to exclude the business rate charge. 

  Read the Expanded Retail Discount 2020/21: Coronavirus Response – Local Authority Guidance 


In Scotland

  • 12 months 100% relief rates holiday for businesses in hospitality, leisure and retail. Grants will also available for Scottish companies in this sector
  • All non-domestic properties will get 1.6% relief, reversing the poundage change.
  • You can find additional detail on the Scottish Government’s package of reliefs and grants here

In Wales

  • 12 month rates relief for businesses in retail, leisure and hospitality
  • Shops, leisure and hospitality businesses with a rateable value of £51,000 or less will receive 100% business rates relief, administered through their local authority
  • You can find additional details on the Business Wales website 

Payment of VAT has been deferred 

VAT has been deferred for the next quarter (these payments can now be paid at the end of the financial year) 

This is an automatic offer with no applications required. Businesses will not need to make a VAT payment during this period. Taxpayers will be given until the end of the 2020 to 2021 tax year to pay any liabilities that have accumulated during the deferral period. VAT refunds and reclaims will be paid by the government as normal.

Customers who normally pay by direct debit should cancel their direct debit with their bank if they are unable to pay. Please do so in sufficient time so that HMRC do not attempt to automatically collect on receipt of your VAT return.

Confirming with lenders to provide mortgage payment holidays of at least 3 months for those facing finance issues as a result of coronavirus. 

HMRC TIME TO PAY

HMRC have scaled up their Time to Pay offer to all firms and individuals who are in temporary financial distress as a result of COVID-19 and have outstanding tax liabilities. If you think you or your business is eligible for support through Time to Pay, you can call the following helpline number to get practical help and advice on 0800 0159 559.

Arrangements are agreed on a case-by-case basis and are tailored to individual circumstances and liabilities. For more information, please check the HMRC site here 

 

 


livery yard owners and managers

The BEF advises

  • Keep clients visits to a minimum without compromising their horse’s welfare
  • Change into clean yard clothes
  • Washing hands with soap and warm water before leaving the house

Sensible things to put in place

Other considerations maybe: 

  • Do not allow the sharing of equipment such as yard tools/grooming kits etc. If this is unavoidable then make sure that all tools are disinfected between use.
  • Set up staggered time slots for clients to come and go, making sure that they only carry out what’s necessary to ensure their horse’s welfare and wellbeing.
  • Prioritise the vulnerable and those who work in the NHS in the time slots.
  • Have a no socialising rule between liveries on the yard, for example the tack room – instead encourage them to use a different platform to chat online and encourage virtual interaction.
  • If it is unavoidable for liveries to come into contact with others make sure they respect and adhere to the two metre social distancing guidelines.
  • If there are multiple stables blocks within each yard try and keep them separate.
  • Ask clients to wash their hands before they leave their house, again on arrival at the yard, when they leave the yard and as soon as they arrive home.
  • Devise a rota for disinfecting frequently touched items (such as a door, or gates).

Clear communication

In this challenging situation good clear communication is key, it helps to avoid confusion and conflict: 

  • Set up a Facebook or WhatsApp group to keep all of your liveries up to date.
  • Agree on and share rules with your liveries so everyone is clear about what they can and can’t do.
  • Set up a buddy system to limit visitors to the yard, allowing DIY / part livery clients only one visit per person per day.
  • On large yards you may want to set up a committee of two or three owners who can represent the views of all and be heard.
    This will help to avoid clients potentially speaking to your employees about their concerns and putting your staff in a compromised position. Insist that any concerns and queries are fed directly to you for you to deal with.
  • When it comes to riding, as a yard owner or manager, it is at your discretion to make an informed decision if to allow your clients to ride or not, and this will vary from yard to yard.
    This decision should be made whilst keeping in mind not to put any extra drain on the NHS. For example, if your yard is continuing to allow clients to ride you may want to restrict certain activities such as jumping.
  • Remember that it’s not for ever. Everyone is controlled by the virus; it is your job to ensure the welfare of the horses and your clients, as well as maintaining business viability for all concerned.
  • Remind liveries that you are only trying to do their best for them. It is a period of time that will pass and as long of the welfare of the horses is prioritised then everything else must take a back seat to prioritise the health and safety of all. 

DIYs vs Full livery

DIY (Do It Yourself) Livery
Anyone with a horse on DIY livery who is responsible for the full care and welfare of the horse is known as a primary carer. A primary carer is allowed to attend the yard as this is essential travel to ensure the needs of the horses care are met, unless the welfare needs of the horse can be met by the yard owner / manager.

Full Livery
Anyone with an equine in full livery, where all of the daily care and welfare needs are met under the agreement that you have with your client, is not seen as essential travel and therefore the governments’ advice to stay at home might be the best course.

Remind your clients that they are paying for a service and your yard policy of lockdown is there to protect everyone, including other clients, yourself and your employees.

As long as the horse has food, water, clean bedding and some form of exercise daily (which includes turn out / going on the horse walker) then their welfare is not compromised.

 

 


ridiNG & CARING FOR HORSES 

The welfare of horses, and other livestock, is still essential, making your travel as an employer, employee or owner to provide care valid under the current guidance.

Please keep your own health and safety in mind, as well as that of your employees, clients and everyone around you.

To help through these uncertain and ever-changing times, we have put together some guidance for all around looking after and riding horses under the current requirements.

GOING TO THE YARD



Do
  • Keep visits to a minimum without compromising your horse’s welfare – consider a buddy system with another livery
  • Go to the yard solo – no passengers, family or children
  • Change into clean yard clothes
  • Wash your hands with soap and warm water before leaving the house
  • Consider putting your horse on full livery if it’s available and financially viable
  • If your horse is on full livery, only make essential yard journeys. Keep in touch by phone, email or video call with the yard.

AT THE YARD

  • Wash hands thoroughly on arrival – take soap and water with you if the facilities aren’t available
  • Maintain social distancing with other liveries and avoid common areas, such as tea rooms, as much as possible. Keep at least two metres apart at any time
  • Use your own equipment. If you need to use shared equipment such as wheelbarrows or hosepipes, disinfect the areas you’re touching or wear disposable gloves
  • Avoid activities that carry an increased risk of injury and consider wearing an up-to-standard riding hat while handling your horse
  • Take advantage of feed, hay and bedding suppliers who offer a delivery service, and liaise with them closely to ensure that their service isn’t impacted. Make provision of essential supplies so you are prepared in the event of a shortage
  • Limit the number of visitors to the yard, and ask that those who do visit closely follow hygiene and social distancing guidance

LEAVING THE YARD

  • Keep your visit timely and avoid lingering – only carry out what’s necessary to ensure your horse’s welfare and wellbeing
  • Wash hands thoroughly before leaving the yard
  • If you have hand sanitiser that’s at least 60% alcohol, use it to clean your hands when you get into your car

Arriving home

  • Wash hands with warm water and soap straight away
  • Have a specific ‘yard visit’ towel to dry your hands on
  • Get changed immediately into clean, fresh clothes

If you keep your horse(s) at home, many of these points, particularly around hygiene and clothing, should be observed.

stagger clients visiting times

If you have liveries (this principle could even work with staff) stagger the times they are on the yard by giving them time slots. 

Ensure that all clients follow strict biosecurity measures and adhere to social distancing.

 


YOUR MENTAL HEALTH Equestrian Employer struggling with mental health

Your mental health matters and at a time when everything seems a little uncertain it is important to stay in communication with those around you.

If you are feeling worried or out of sorts then have a look at Employers Minds, our online support to help you. 

Remember at this time your friends and colleagues may also be struggling so reach out and stay in contact. Here at the EEA we are open as normal and here to chat and help where we can. 

 

 


USEFUL ADVICE 

As the coronavirus continues to spread keep up to date with advice from the NHS who has detailed information on staying safe, and symptoms.

The BEF will issue regular statements from Member Bodies regarding their standing on the situation and events.

If you have a question that is not answered please get in touch - we are here to help you.

 

 

 

 
 

Your item has been added to the basket

You need to create an account, or login before you can add this item to your basket.